Bank statements: instructions for use

Bank statement is a summary of financial transactions that have taken place over a specific period of time, typically monthly, on a particular bank account held by company with a bank. It details deposits made, checks paid, debit card transactions, total account withdrawals and deposits, service charges, and any other relevant financial activity.
You can uplod only 1 file with 1 bank statement at once
You can upload only .pdf file
PDF file shouldn't be protected by password

Open your PDF file on Google Chrome. Doesn't matter where your PDF file is stored — be it in your Gmail, Drive or any other third-party non-Google service such as Dropbox, OneDrive etc., just open it in Chrome.

When you open the document for the first time, you'll have to unlock it by entering the password.

After entering the password, your PDF file will be unlocked. Now, give the print command on your computer. For Mac users this will be, Command + P; for Windows users this will be, Ctrl + P. Alternatively, you can also click on the Print button which is present in the top-right corner.

Next, set the Destination as Save as PDF and click on Save.

This will locally save the PDF file on your computer, and you'll now be able to access without the need to enter the password.

This method works with other browsers such as Safari, Firefox, Opera, among others.

Good quality docs required (formalized) , PDF without scan (autogenerated by bank), not the picture/scan in PDF
NEW We are recognizing monospace files
! Don’t forget to sync company in Tally module before opening matching
Banks Entera currently works with (list will be expanded, please set tasks with examples from new banks from your clients):
ADCB
AUSF
AXIS
Bank of India
Baroda
Bank of Maharshtra
Canara
Finacle
HDFC
ICICI
IDBI bank
Indian bank
NEW Indian Overseas Bank
Kotak
Karur Vysya Bank
Karnataka Bank
Kotak Bank
Nagpur Nagrik Sah. Bank
Punjab national bank
RBL
Samruddhi bank
Shrikrishna
State bank of India (except for old nontable form)
UCO
NEW Ujjivan Small Finance Bank
Union Bank
YES

Bank statement structure

Every bank has it’s own particular form of a bank statement, common and most important parts are:

Information about the bank and client
List of bank transactions in a period
Transaction summary

1. Upload file to Entera

Choose Bank statement from list under Upload button

Upload file in .pdf format and send it for recognition

Uploaded file will be shown as a document with document type “Bank statement“. Bank statement doesn’t have any internal interface as other document types, so by clicking on the Bank statement row in the registry, nothing happens.

Things you can do with a bank statement:

Download origin = download source file
Export to external system
Delete = delete file from registry
Move to another folder

2. Export to external system

To export bank statement - click on ‘Export to external system’ button from side menu or choose the file with checkbox and click Export to external system in registry menu. You can export only one bank statement at once, even if the form is the same.

3. Sync company in Tally module

Before sending bank statement to Tally it’s mandatory to Sync companies in Tally module. Otherwise, there won’t be any matches.

For a bank statement Entera matches:

Field	Defitinion

Field	Defitinion
Bank acount (1)	Entera recognizes bank from IFCS code from the bank statement, finds it in the list of banks in Tally and matches it.
Opening balance (2)	Entera pulls opening balance information from Tally automatically
Total (3)	Total sum after suming all transactions from the document

Each transaction row in External system consists of 2 parts:

Transaction type
Ledger name

	Transaction type	Ledger list	Meaning and example

Transaction type

Ledger list

Meaning and example

Deposit

Receipt (4)

All ledgers available

If transaction sum is positive, it’s a receipt. Entera can automatically find the ledger by information in Transaction description field.

For ex: payment from a customer

Withdrawal

Payment (5)

All ledgers available

If transaction sum is negative, it’s a payment. Entera can automatically find the ledger by information in Transaction description field

For ex: payment to a supplier

Deposit/withdrawal

Contra (6)

Only bank and cash ledgers available

Internal operation, may be both positive or negative, Entera recognizes contra by finding bank name in Transaction description field and automatically matches it with the ledger under ledgers:

Bank accounts
Bank OCC a/c
Bank OD a/c
Cash-in-hands

For ex: cash withdrawl from bank account, transaction between 2 bank accounts

Adding new transaction

If necessary, you can add new transaction manually

Transactions filter

You can filter and fine exact transaction by description.

5. Sending and receiving bank statement in Tally

Open Entera + Tally Module
Click Get docs

Open Daybook and choose necessary period to see all transactions from the file

Bill-by-bill function

Now you can set documents for each transaction or subtransaction right in Entera.

Set a ledger for transaction
Choose document in document list for each transaction

If you don’t see the needed ledger in the ledger list - check that bill-by-bill function is enabled.

Case 1. Transaction amount = document amount / Transaction amount < document amount

Easy to find required document by amount in brackets

Choose document
You’ll see the number of the invoice in the document field

Case 2. Transaction amount > document amount

Choose required document
Remaining amount will be calculated and set On account by default. You can change this document manually and choose another document.

Do you have any questions?
Please contact Entera Customer Center

help@entera.global
+91 (807) 127-9897
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www.enteraglobal.in
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Entera Global